Example GIS Data Submission for City Administrators

Generic Template for All Cities

This document explains the example submission template demonstrating the standardized format all cities should follow, including boundary, neighborhood, and Point of Interest (POI) data.

Files Created

1. Example Directory: Example_City_Submission/

Contains the properly formatted files that demonstrate the standard structure.

2. Example ZIP File: [CityName]_[CountryName]_Boundaries_EXAMPLE.zip

Ready-to-submit ZIP file showing the exact format expected by the system.

📦 Download Basic Template 📍 Download Template with POI

3. Documentation: README_FOR_CITY_ADMINISTRATORS.txt

Comprehensive guide included in the example folder for city administrators.

Example Template Features

This example template demonstrates best practices:

File Structure Analysis

Standardized Example Files:

Example_City_Submission/ ├── README_FOR_CITY_ADMINISTRATORS.txt ├── [CityName]_[CountryName]_Urban_Boundary.shp ├── [CityName]_[CountryName]_Urban_Boundary.shx ├── [CityName]_[CountryName]_Urban_Boundary.dbf ├── [CityName]_[CountryName]_Urban_Boundary.prj ├── [CityName]_[CountryName]_Urban_Boundary.cpg ├── [CityName]_[CountryName]_Neighborhoods.shp ├── [CityName]_[CountryName]_Neighborhoods.shx ├── [CityName]_[CountryName]_Neighborhoods.dbf ├── [CityName]_[CountryName]_Neighborhoods.prj ├── [CityName]_[CountryName]_Neighborhoods.cpg ├── [CityName]_[CountryName]_Cultural_Sites.shp (Point data) ├── [CityName]_[CountryName]_Cultural_Sites.shx (Spatial index) ├── [CityName]_[CountryName]_Cultural_Sites.dbf (Attributes) ├── [CityName]_[CountryName]_Cultural_Sites.prj (Coordinate system) └── [CityName]_[CountryName]_Cultural_Sites.cpg (Character encoding)

How to Use This Example

For City Administrators:

  1. Download the [CityName]_[CountryName]_Boundaries_EXAMPLE.zip file
  2. Extract and examine the file structure
  3. Read the README_FOR_CITY_ADMINISTRATORS.txt carefully
  4. Follow the same naming pattern for your city:
    • Replace "[CityName]_[CountryName]" with your actual city and country names
    • Keep the same file extensions and structure
  5. Create your own ZIP file following this exact format

For Project Managers:

  1. Share the ZIP file with all participating cities
  2. Reference this structure in training materials
  3. Use as validation template for incoming submissions
  4. Point cities to this example when they have questions

Required Data Categories for Submission

Complete Data Package Requirements

Cities should provide data for these 5 essential categories to ensure comprehensive spatial analysis:

1. Admin Boundary

File: [CityName]_[Country]_Admin_Boundary.shp

Description: Official city administrative boundaries that define the city limits and jurisdictional areas.

Geometry: Polygon | Priority: REQUIRED

2. Subdivision Boundaries

File: [CityName]_[Country]_Subdivisions.shp

Description: Add the most commonly-used subdivision boundary. This should be the subdivision used in question 3 of your survey (i.e. zones, districts or neighborhoods).

Geometry: Polygon | Priority: RECOMMENDED

3. Public Open Spaces

File: [CityName]_[Country]_Public_Spaces.shp

Description: Description: Such as parks, green spaces, town squares, public gathering places, etc.

Geometry: Polygon | Priority: REQUIRED

4. Public Sport Facilities

File: [CityName]_[Country]_Cultural_Sites.shp

Description: Description: Such as sports fields, sporting clubs, playgrounds, walking and jogging tracks, cycling paths, etc.

Geometry: Polygon | Priority: REQUIRED

5. Recreational Facilities

File: [CityName]_[Country]_Recreation.shp

Description: Such as art galleries, community centers, amusement parks, waterfront promenades, picnic areas, public beaches, theaters, museums, zoological gardens, theme parks, music venues, community centres, libraries etc.

Geometry: Point (preferred) or Polygon | Priority: REQUIRED

Technical Specifications

Coordinate System

Geometry Types

File Sizes